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San Leon Municipal Utility District 443 24th Street San Leon, Texas 77539
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THE MINUTES THAT YOU WILL SEE ARE MINUTES APPROVED FROM LAST MONTHS MEETING |
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MINUTES OF REGULAR MEETING OF SAN LEON MUNICIPAL UTILITY DISTRICT
THE STATE OF TEXAS § § COUNTY OF GALVESTON §
The Board of Directors (the "Board") of the San Leon Municipal Utility District (the "District") met in regular session, open to the public, on Tuesday, December 20, 2011 at 6:30 p.m. at the District's regular meeting place at the District Office, 443 24th Street, San Leon, Texas. Constituting a quorum, the following duly-elected members of the Board were present, to-wit:
Joe Manchaca, President John Kelly, Jr., Vice Pres. /Treasurer Tyson Kennedy, Secretary Julie Hall, Assistant Secretary Kenneth Bishop, Director
Also present were Janice Hoffman, Office Manager, Ken Keller, Field Superintendent, Steve DonCarlos, District's Attorney, Hal Walker, District’s Engineer and Pam Matranga, Security.
Call Meeting to Order; Meeting called to order at 6:30 pm. Comments from District Residents; W. Jakubas requested that copies of the minutes to be approved be placed so the residents can look at them. J. Pittman, Chief of San Leon VFD gave an update of the year regarding the Fire Department and where they stand on getting the building finished. There were no other comments from District residents. Discuss, Consider and Approve Regarding Resident M. Cavanaugh’s October 2011 Water Bill & Meter Testing; There was much discussion regarding M. Cavanaugh’s October bill. J. Manchaca stated we did have the meter pulled and tested; the meter did have an error, but the error was not in the Cavanaugh’s favor. The error was that the meter was running slower then it should, which meant if it would have been running accurately, there would have been more water going through the meter. J. Manchaca said the Board understands that you have no idea where the water went, but it wasn’t due to meter malfunction. What has been done in the past for other residents with the same situation; we have adjusted the sewer charge and whatever water that went through the meter, the District will work out any agreement that you need to, but it needs to be paid for. Mrs. Cavanaugh stated there is no possible way someone can steal that much water and is physically impossible; someone is at the house at least every other day. J. Manchaca stated you can run that much water out of a hose, it can happen. Just contact J. Hoffman to make arrangements on the payment plan and have your service reconnected. Discuss, Consider and Approve Taps for an R.V. Park for Phillip Haskett; J. Manchaca said he went out to the property at 308 10th Street and currently has an old R. V. sitting on it. There were two residents at the meeting that had concerns and had petitions against the taps application for this property. Discuss, Consider and Approve Taps for an R.V. Park for David Goodbread; J. Manchaca stated this item will be tabled until next meeting, so he can gather more information. Approve the Minutes of the Workshop and Regular Meeting on November 15, 2011; Ken Bishop made the motion to approve the Minutes of the Workshop and Regular Meeting on November 15, 2011, seconded by Julie Hall. All in favor, motion carried unanimously. Consider and Approve the Engineer’s Report; Hal Walker presented the Engineer’s Report to the Board. H. Walker discussed the high and low priorities of the Fire Hydrants and of the water lines in the District. H. Walker discussed the sewer line videos and based on what was received, it appears about 24.8 miles or 57% of the District has been televised. Some of the videos are adequate and some was not. H. Walker stated that they will do a full evaluation on the sewer line videos and a full review at the cost of $40,000 or $50,000 and could take up to four (4) months to complete. J. Manchaca stated if the District paid AAA to televise and the District receives sub-par videos, then something needs to be done about AAA. H. Walker said he would not call it sub-par. K. Keller stated the intentions were to have AAA televise find the leaks and then fix them and not televise for evaluation. There was much discussion regarding televising of the District sewer lines. J. Manchaca stated since we already have 57% of the lines televised should we try to analyze what we have or should we get three (3) bids and televise the whole District. S. DonCarlos asked H. Walker based on the 57% televised, would the Board get a ready to go analysis of what pipe is good and what’s not good for the $40,000 or $50,000; if you can use what has been done, it would save the District some money, instead of re-televising the same lines. T. Kennedy asked if we assigned someone to go through all of the tapes, how long that would take. K. Keller stated about six (6) months and right now we don’t have that someone to do this. There was much discussion regarding the videos of the sewer lines. The Board decided to solicit bids to clean and televise the remaining 43% of the lines and begin evaluation of the lines already televised. Tyson Kennedy made the motion to approve the Engineer’s Report, seconded by Julie Hall. All in favor, motion carried unanimously. Consider and Approve the Field Superintendent’s Report; Ken Keller presented the Field Superintendent's Report to the Board. K. Keller stated that fence at the Water Office has been updated with new security fencing and repair that damage due to hurricane Ike. The contractors are going to start the switch power over on the generators at the lift stations. K. Keller said he had a building installed for the generator at the Water Office to keep the rain and moisture off of it. Julie Hall made the motion to approve the Field Superintendent's Report, second by Ken Bishop. All in favor, motion carried unanimously. Consider and Approve the Office Manager’s Report; J. Hoffman presented the Office Manager's Report to the Board. J. Hoffman said she is working on the ACH for the customers. Tyson Kennedy made the motion to approve the Office Manager’s Report, seconded by Julie Hall. All in favor, motion carried unanimously. Consider and Approve Rate Fee Structure and Application Process Discussed in the November 15, 2011 Workshop Meeting; Table until further action. Discuss, Consider and Approve to Renew the Contract with the District’s Electric Provider; Julie Hall made the motion to approve the renewal Contract with the District’s Electric Provider, seconded by Tyson Kennedy. All in favor, motion carried unanimously. Director’s Report; No Director’s Report at this Meeting. Executive Session Pursuant to Section 551.071/551.072 and 551.074 of the Texas Government Code; There was no Executive Session. Adjourn Meeting; Ken Bishop made the motion to adjourn the meeting at 8:05 pm, seconded by Tyson Kennedy. All in favor, motion carried unanimously. |